Contact Gloria Espinoza
Diocese of Oakland

Diocese of Oakland
Job Description
Administrative Assistant to the Chancellor and
Victims Assistance Coordinator
Title:
Division:
Department:
Reports To:
Classification:
Administrative Assistant to the Chancellor and
Victims Assistance Coordinator - Office of the
Bishop Chancellor
Office of the Bishop
Chancellor
N - 9 Full -Time
Duties and Responsibilities
Administrative Support – Office of the Chancellor
· Provide administrative support to the Office of the Chancellor.
· Deal with all levels of internal and external communication of the Office of the Chancellor
· Draft, edit, and/or type notes and correspondence for the Office of the Chancellor.
· Transcribe drafted correspondence in a timely manner.
· Prepare 501(c)3 packets for entities falling under the Group Ruling.
· Act as point person for additions to Chancellor’s calendar.
· Appointed custodian of the official Diocesan Seal.
· Assist with application process for inclusion of new listings in the Official Catholic Directory.
· Order medal, prepare certificate, and maintain data base for Diocesan Medal of Merit recipients.
· Prepare, record, and distribute ordination certificates for diocesan priests and transitional deacons.
· Prepare clergy correspondence
ÿ Assignment letters for priests and permanent deacons
ÿ Celebret Cards for priests
ÿ Good standing letters for priests
ÿ Cruise Chaplain letters of good standing for priests
ÿ Confirmation faculties letters
· Prepare letters of good standing for endorsed lay members of the Diocese of Oakland.
· Assemble all documentation required for extern/religious order priests requesting residence/faculties
in the Diocese of Oakland.
ÿ Advise of fingerprinting and safe environment training requirements.
ÿ Prepare case statement and supporting documents for Chancellor’s recommendation to grant
faculties.
ÿ Forward executed case statement to Vicar General for approval.
ÿ Forward approved packet to Canon Law.
ÿ Monitor and update expired faculties and documentation .
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