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Diocese of Los Angeles

OFFICE MANAGER/EXECUTIVE ASSISTANT
ARCHDIOCESE OF LOS ANGELES

Description:
​POSITION SUMMARY:

To efficiently perform a variety of secretarial and routine administrative duties in support of department head or one or more senior Church official or other executive.

DUTIES AND RESPONSIBILITIES:

Because all Archdiocesan employees represent the Roman Catholic Church, they are expected to conduct themselves according to the goals and mission of the Church in performing their work.

Administrative

Coordinates various meetings, workshops, and other activities and events.
Takes dictation and/or transcribes.
Takes minutes at meetings
Composes and revises correspondence and memos.
Proofreads correspondence, memos, and reports.
Checks various forms for completeness and accuracy.
Maintains and updates various records and files
Photocopies correspondence, memos, and reports
Schedules appointments
Makes travel arrangements
Answers and screens phone calls.
Uses tact and diplomacy to handle sensitive calls and situations and refers them appropriately.
May perform bilingual secretarial duties, including translating
Receives and directs visitors.
Opens, sorts, and distributes mail.
May perform research work.
Assists in special projects as necessary
May supervise and monitor work of assigned personnel
Provides backup support to other clerical employees.
Orders and distributes supplies.
Performs related duties as required.
Financial

Records the expenses of the Regional Office in the Archdiocesan accounting system
Pays Regional Office bills in a timely manner
Balances and reconciles the Regional Office checking account
Assists with preparing and monitoring the Budget of the Regional Office
Performs related duties as required.
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